Terms & Conditions
1. Registration
1.1 In order to attend and participate in an ASFA conference, briefing, forum or other event (Event) the individual listed as the delegate (You) are required to complete a registration form and to agree to these participation terms and conditions.
2. Participation and substitution
2.1 Attendance at the Event is only for You. Your registration cannot be shared.
2.2 If You are unable to attend the Event (including as a result of COVID-19 government restrictions), a replacement delegate may be substituted at no extra cost. Details of substitution (including the details of the new delegate) must be received by ASFA in writing no later than three days before the start of the Event.
2.3 Any attendance recorded prior to a substitution being made, will be removed upon the substitution being made.
3. Cancellation
3.1 As ASFA incurs costs prior to the commencement of this event, the following policy applies to all cancellations. All cancellations must be received in writing.
3.2 For the ASFA conference:
(a) Cancellation requests received more than 60 days before the start of the Event will be eligible for a full refund; and
(b) Cancellation requests received within 60 days of the start of the Event are not eligible to receive any refund, and for invoices not yet paid ASFA will require payment of the amount outstanding upon cancellation.
3.3 For any other Event:
(a) Cancellation requests received more than 14 days before the start of the Event will be eligible for a full refund; and
(b) Cancellation requests received within 14 days of the start of the Event are not eligible to receive any refund, and for invoices not yet paid ASFA will require payment of the amount outstanding upon cancellation.
4. Changes and modifications to an Event
4.1 ASFA reserves the right to change, modify or cancel an Event at its discretion due to any circumstances including without limitation, unavailability of venue, government restrictions (including any restrictions related to Covid-19), danger, or any other cause. Details of any changes will be published on the Event website, e-newsletter and/or other media.
4.2 Should there be a requirement to postpone an Event, registration fees paid will be carried across to the rescheduled Event dates.
5. Payment
5.1 Payment of any applicable attendance fees is due 30 days after receipt of invoice or before the start of the Event, whichever date may fall first. Your registration will remain provisional until payment is received.
5.2 Payment must be made by either direct debit or credit card for registrations made less than 30 days before the start of a conference or 14 days before the start of any other Event.
6. Conference name badge
6.1 If the Event is a conference, You will be provided with a name badge upon arrival and check-in at the conference. For some conferences:
(a) You will be required to tap Your badge to gain access to the sessions and activities,; and
(b) tapping Your badge is also required to record your attendance and receive CPD points. ASFA will not be able to report attendance or provide CPD points for sessions where You have not tapped Your badge or where access to that session is not included in Your registration.
6.2 Where the technology has been enabled, Your badge can also be used as an electronic business card throughout the conference. Tapping Your badge on devices held by ASFA’s supporting partners and exhibitors will provide them with Your registration details (your name, job title, email, company).
6.3 If You lose Your name badge, Your details will remain safe. Only a unique ID is stored on the badge and it can only be accessed by conference tap devices. Staff at the conference enquiries desk can also deactivate a badge and issue a new one. ID must be shown before name badges are reissued.
7. Claims
7.1 ASFA will not be held responsible for any claims regarding registration related costs.
8. Photography policy
8.1 You acknowledge and agree that:
(a) ASFA may be photographing and filming at an Event for the purpose of reporting on the Event and for use in future promotional material; and
(b) by registering to attend, You give Your consent to be photographed and filmed.
9. Privacy
9.1 ASFA collects your personal information for the administration of the Event and for future marketing and promotional purposes relating to ASFA.
9.2 Unless You advise ASFA in writing at any time that You do not want any of Your personal information to be shared, You consent to Your name, organisation and job title being published in delegate lists and being shared with commercial partners in advance of, during and/or after the Event for the purpose of networking and marketing.